Administrator Receivables II

Company SMD – Salvage Management and Disposals
Reference # Administrator Receivables II
Published 09/05/2022
Contract Type Contract
5 Months
Salary Market Related
Location Centurion, Gauteng, South Africa
Duration 5 Months
The core purpose of the role is to provide administrative assistance to Receipting and Refund Investigations and the Manager of the Recievables department to ensure sound corporate governance and financial integrity. The incumbent is responsible for ensuring daily tasks are completed and for monitoring and checking off Receipting Department workflow. This includes closing off Monthly (Bank account -Branch sales) and Invoicing (Burns).
Job Functions : Administration,Client Services,Communications
Industries : Automotive
•Allocate / Remove Payments
•Confirming Deposits
•Generate Tax Invoice
•Update Proforma / Tax Invoice Details
•Answer phone calls
•Check payment in the bank
KYC (Know your Client) and FICA:
•Complete Task on CORE
•Verify Companies and supporting documents for Customers
•Verify KYC and FICA for Customers
•Load companies for Parts Dealer (Code 3A Auction)
•Loading Banking Details
•Verify Banking Details
•Verify Refunds
•Load payments
•Attend to all mails in the refund mailbox
Refund Investigations & Keys:
•Load AP Invoiced
•OPS Approve AP Invoices
•Create Payments
Invoicing :
•Create and invoice Total Burns
•Split Invoicing for commercial vehicles
Deposits :
•Confirm Unconfirmed Deposits
•Allocate Deposit to Customers profile via Branch Sales Receipts
•Re-instate deposits when advised
Bank Receipts :
•Allocate receipts for that day to a BP or pending sale
•Allocate unknown receipts to suspense for month end
Collections :
•Collection of Funds outstanding ensuring the required targets achieved
•Liaise with Clients in a professional manner that is advantages to mutual good relations
•Accurately process receipting daily in SMD Operating System for payments received in the SMD Main bank account
•Report on status of accounts monthly to Line Manage
•Pulling the outstanding invoices report
•Attending to email queries
•Loading of sales and cancellation
Internal customers
External stakeholders
•Customers; Banks/financial intuitions
Academic qualifications
•Degree/ diploma or studding towards an accounting qualification
Confidentiality is paramount due tio the nature of the workWork experience
•2-3 years in an administration and finance role in a salvage environment
•Interacting at senior management level
•Working in a specialised sector in the automotive or insurance industry with a high level risk exposure
•Existing Standard Operating Procedures
•SMD and Barloworld related policies and procedures
•Basic knowledge of accounts processing and administration
•Knowledge of corporate Governance requirements
•Financial systems
•Good verbal and written communication skills to interact with a variety of stakeholders and convey information accurately
•Sound interpersonal skills to create a vibrant and positive work environment, including sensitivity to diversity and basic conflict resolution
•Basic mathematical skills
•Critical thinking skills to analyse problems and resolve problems
•Ability to manage multiple tasks and priorities
•Strong administrative and organisational skills
•Computer skills (Outlook/Excel)
Personal Attributes
•Focus on getting things done within deadlines and with attention to detail
•Remain resilient with stress and pressure
•Readiness to make and own decisions
•Concern for communicating clearly
•Concern for working within parameters
•Preference for team-working, while also being comfortable working independently
•Preference for planning and organizing
•Commitment to behaving ethically and in line with organisational values
•Focus on analysing and solving problems
•Orientation towards building and nurturing relationships
•Focus on initiating action
Job Closing Date 16/May/2022
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