ASSISTANT REGISTRAR OF DEEDS

ASSISTANT REGISTRAR OF DEEDS: EXAMINATION AND SORTING (X3 POSTS)
REF NO: 3/2/1/2022/269
SALARY : R744 255 per annum (Level 11), (all-inclusive package to be structured in
accordance with MMS)
CENTRE : Office of the Registrar of Deeds (Pretoria)
REQUIREMENTS : National Diploma in Law / National Diploma Deeds Registration Law / Buris /
B Proc / LLB. 4 years’ experience at Junior management level in Deeds
environment. Extensive and proven ability in knowing, interpreting, and
applying various legislation and Acts pertaining to registration of Deeds
including (but not limited to): Deeds Registries Act, Sectional Titles Act,
Ordinances, Proclamations, Case Law, Common Law. Ability to address a
professional audience comfortably. Ability to convey knowledge to others.
Planning and execution skills. Communication skills. Project Management
skills.
DUTIES : Monitor examination of deeds and documents. Check deeds and documents
for registrability and take corrective measures. Grant hearing to Conveyancers,
make ruling and provide guidance. Provide inputs for the update of deeds
practice manual, legislation, and draft circulars. Report on examination team
performance, standards, and turnaround times. Update acts, manuals, and
circulars. Execute deeds. Validate that appointed appearer has signed
execution clause/ request for registration. Verify validity date of relevant
certificates. Sign all deeds and documents that are registrable. Report
problems with regard to execution of deeds, to ARD / DROD in charge of
execution. Draft reports to court. Receive the notice of motions and all
supporting documents. Peruse notices of motions and supporting documents.
Research the facts there in. Compile a report to court and attach all relevant
documents. Manage the execution of deeds and documents. Attend to the
requests for late and expedited execution of deeds and arrange for final black
booking. Notify conveyancers regarding problems encountered on deeds at
execution and provide guidance. Monitor execution register for Conveyancers.
Reject deeds that are not registrable. Attend to simultaneous registration with
other offices. Manage distribution of deeds. Verify the information on the
distribution list with actual deeds batches and spot-check. Verify returned
deeds against distribution list and initiate corrective measures. Manage
statistics, exception reports and implement corrective measures. Prevent and
address backlogs. Attend to queries relating to deeds on the system. Authorize
request for withdrawal of deeds. Manage the update procedure manual.
ENQUIRIES : Ms L Gama Tel No: (012) 338 7229 or Ms P Hlatshwayo Tel No: (012) 338
7376
APPLICATIONS : Please ensure that you send your application to Private Bag x918, Pretoria,
0001 or Hand deliver it to the Office of the Chief Registrar of Deeds at Cnr
Bosman and Pretorius, Pretoria, 0001 before the closing date as no late
applications will be considered. Applications and supporting documents sent
to us that are not specified in the advertisement for the post that you are
applying for will not be accepted. Failure to do this will result in the application
being disqualified.
NOTE : African, and Indian Males and African, Coloured and Indian Females and
Persons with disabilities are encouraged to apply.

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